OSPI Washington State Public Records Request
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  OSPI Public Records Request

Public Disclosure Information

OSPI follows the Public Records Act regarding disclosure of its public records. Under state law, a public records request must include a reasonable description that would allow an OSPI employee to locate the records.

Frequently Requested Records
How to Make a Request
Cost to Print and Ship Requested Records
After We Receive Your Request
How to Appeal a Denial
Questions?


Frequently Requested Records

Prior to submitting a records request, we encourage you to view OSPI's Frequently Requested Records. This is a good starting point.

OSPI does NOT hold certain education records, including:

Records exempt from disclosure include:

  • Examination test scores.
  • Teacher, student or public employee information that would constitute an invasion of privacy as defined in RCW 42.56.210.
  • Preliminary drafts, notes, recommendations and intra-agency memorandums not publicly cited by the agency in connection with any agency action.
  • Other exempt records (PDF).


How to Make a Request

No special form is required to make a public records request. Just choose one of the options below and tell us about the records you are requesting. Please provide a description of the records you are requesting that is sufficiently specific for OSPI to identify and locate the records. Also, remember to include your contact information and mailing address if we are mailing records to you.

Options:

  • Write an email and send to PublicRecordsRequest@k12.wa.us. Remember to include your description of records you are requesting and your contact information,
    or
  • Download and fill out the PDF version of the request form or print it out. The request may be sent by mail, FAXed to (360) 753-4201, scanned and sent via email to PublicRecordsRequest@k12.wa.us
    or
  • Write a letter and MAIL or FAX your request to:
    Office of Superintendent of Public Instruction
    Attn: Public Disclosure Officer
    Old Capitol Building, 600 S. Washington
    PO Box 47200
    Olympia, WA 98504-7200
    (360) 725-6372
    FAX (360) 753-4201
    or
  • Deliver your request to:
    Office of Superintendent of Public Instruction
    600 Washington St. SE
    Olympia, WA 98504-7200
    Get driving directions


Copy Fee Schedule for Public Records

Under RCW 42.56.120, the Office of Superintendent of Public Instruction (OSPI) is allowed to recover only the actual costs directly related to the copying of public records, unless it has rules or regulations declaring calculating actual costs would be unduly burdensome. Under WAC 392-105-030, OSPI explains that this agency does not have the budget capacity to perform a cost study of the actual costs for production.

The agency is not allowed to make a profit from copy fees, but may charge a reasonable fee for costs incurred by the agency during the production of records. In accordance with RCW 42.56.120 and WAC 392-105-030, the charges for production are as follows:

  • Public Inspection of documents ― No cost to view records at OSPI.
  • Photocopies ― $.15 per page
  • Scanning ― Converting paper files into electronic documents - $.10 per page
  • Electronic Documents ― $.05 per every four electronic files or attachments uploaded to email, cloud-based storage device, or other means of electronic delivery
  • Transmission of records in an electronic format - $.10 per gigabyte
  • Postage and Media ― Based on actual costs incurred by agency.

A 10% deposit may be required per RCW 42.56.120.


After We Receive Your Request

OSPI has five business days to respond to a records request. The Public Disclosure Officer will:

  • Provide the records
  • or Acknowledge receipt of request and give a timetable for delivery
  • or Ask for clarification
  • or Deny the request with a statement as to why it is being withheld and with a citation of the RCW.


How to Appeal a Denial

If we deny your public records request, you may request a review:

  • Make your request in writing.
  • Include your public records log number.
  • Address your request to Public Records (see Delivery Options table above).


Questions?

OSPI Public Disclosure Officer
(360) 725-6372
publicrecordsrequest@k12.wa.us

 

   Updated 7/27/2017

Old Capitol Building, PO Box 47200, 600 Washington St. S.E., Olympia, WA  98504-7200  360-725-6000  TTY 360-664-3631
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