Step 1: Complete the request
- Download the request form from the OSPI website as a pdf or Word document.
OR
- You may also choose to write a letter and e-mail; fax; deliver; or mail it to OSPI. Please include in your letter all information on the form.
E-mail requests will receive an automatic confirmation of receipt. If you do not receive this confirmation, please call (360) 725-6372.
If you have trouble downloading the form, want a paper copy mailed to you or have more questions please e-mail us: PublicRecordsRequest@k12.wa.us
or call 360-725-6372.
Step 2: Submit the request
After filling out the form or letter (electronically or by hand):
- Return it by e-mail to: PublicRecordsRequest@k12.wa.us
- Return it by mail to:
Public Disclosure Office
Office of Superintendent of Public Instruction
600 S. Washington
PO Box 47200
Olympia, WA 98504-7200
- Return it by FAX to: 360-586-7251 - ATTN: Public Disclosure Officer
Please be sure to identify on the form or letter the records or documents you are requesting in enough detail that an OSPI employee can locate them.
Please include your contact information in case we have questions about the documents you are requesting.
Step 3: Exemptions to public records
The Washington State Public Records Act RCW 42.56 states that certain records are exempt from disclosure. These exemptions are intended to prevent unreasonable invasions of personal privacy or the use of public records for personal or commercial gain. Certain information may be exempt and redacted (removed) from documents. To view a sample of common OSPI exemptions (click here).
Step 4: Costs to review or receive documents
There is no charge to view documents at the agency.
OSPI charges the following for copying documents:
- Copying letter- and legal-sized documents: $0.15/per impression
- Audio tapes, video tapes, diskettes, CD/DVD based on actual cost
OSPI will calculate any copying costs and notify you of the charge in advance.