Notification Requirements
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Equity and Civil Rights

Notification Requirements

School districts must take steps to make sure students, families, and employees know about their rights—not only is this required by law, but it helps families and staff know how to resolve concerns at the local level.


Nondiscrimination Statement

School districts must provide continuous notice that it does not discriminate on the basis of sex, race, creed, religion, color, national origin, age, veteran or military status, sexual orientation, gender expression, gender identity, disability, or the use of a trained dog guide or service animal—and that the district provides equal access to all designated youth groups under Title 36 of the United States Code.

This notice also informs students, families, and employees about the name and contact information for the district’s Section 504 Coordinator, Title IX Coordinator, and Civil Rights Coordinator.

This notice—often called a nondiscrimination statement—should be included on all publications that are disseminated to all students, parents, or employees. For example, student handbooks, newsletters, websites, recruitment materials, application forms, and brochures.

Sample Nondiscrimination Statement

Note: Additional nondiscrimination notice requirements exist for districts with Career and Technical Education (CTE) (Annual CTE Nondiscrimination Notice) and USDA Funded Child Nutrition Programs.

State Policy and Guidelines

Federal Policy and Guidance


Annual Notice | Complaint Procedure for Discrimination

School districts must annually inform all students, parents, and employees about its discrimination complaint procedure. Most districts include this information in staff and student handbooks.
Sample language for your student handbooks
Discrimination Complaint Procedure

State Policy and Guidelines
Discrimination Complaint and Appeal Procedures (Guidelines: Prohibiting Discrimination, pages 62–66)
WAC 392-190-060 Compliance—School district or Public Charter School—Designation of Responsible Employee—Notification


Annual Notice | Sexual Harassment Policy and Procedure

Information about school districts’ sexual harassment policy and complaint procedure must be included in staff and student handbooks—or in any publication that explains the rules and standards of conduct for the school or district. This helps inform students and staff about their rights and how to bring forward concerns about sexual harassment
Sample language for your student handbooks

State Policy and Guidelines
Sexual Harassment (Guidelines: Prohibiting Discrimination, pages 36–39)
WAC 392-190-058 Sexual Harassment Policy—Notification


Posting | Sexual Harassment Policy

School districts must post their sexual harassment policy in each school building in a location visible to students and staff to inform students and staff of their rights and encourage them to share any concerns about sexual harassment.
Sample Poster

State Policy and Guidelines



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   Updated 6/30/2016

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