Memoranda 2016

Beginning in 2017–18, school districts and programs offering online learning will be responsible for working directly with approved online providers to register students.

• M071-16 - Memoranda

Washington high school seniors are encouraged to submit an application to attend the 2017 National Youth Science Camp (NYSC).

• M070-16 - Memoranda

The 2016 Legislature passed Substitute Senate Bill 6421 (SSB 6421) authorizing health care providers to prescribe epinephrine auto injectors in the name of authorized entities.

• M069-16 - Memoranda

This memorandum serves to notify school districts of the passage of Engrossed Substitute House Bill (ESHB 1671) by the 2015 Legislature.

• M068-16 - Memoranda

The Advanced Placement Test Fee Program has provided federal funds to reduce the cost of Advanced Placement (AP), International Baccalaureate (IB), and Cambridge exams taken by low-income students in public and private schools since 1999.

• M067-16 - Memoranda

It is the intent of the Washington State-Funded Education Leadership Intern Program to provide funds to public school districts for the partial release time of district employees participating in an administrative intern program (superintendent, principal, or program administrator) with an appropriate mentor.

• M066-16 - Memoranda
• Attach 1 - Leadership Intern Program 2017 Application Form SPI 1651

The Washington State Patrol (WSP) Commercial Vehicle Division conducts required inspections of all public school buses owned and operated by school districts or operated under a contract to provide student transportation services to a school district.

• M065-16 - Memoranda
• Attach 1 - School Bus Inspection Results 2015–16SY

The Office of Superintendent of Public Instruction (OSPI) is notifying the public about the following:

1. Sexual Health Education Curricula to be reviewed, per the 2007 Healthy Youth Act, for alignment with the Washington State Health and Physical Education K–12 Learning Standards,...

• M064-16 - Memoranda

The Office of Superintendent of Public Instruction (OSPI) is proud to partner with the Center for Spanish Studies to host an annual opportunity for Washington students in grades K–12 to participate in two contests.

• M063-16 - Memoranda
• Attach 1 - Instructions in English
• Attach 2 - Instructions in Spanish
• Attach 3 - Elementary Drawing Cover Sheet
• Attach 4 - Middle School/High School Literary Cover Sheet
• Attach 5 - Poster

Established in 1983, The Presidential Award for Excellence in Mathematics and Science Teaching (PAEMST) is the highest national honor for a K–12 mathematics or science teacher.

• M062-16 - Memoranda

The purpose of this memorandum is to request certain information on 2015–16 fiscal year program expenditures from educational service districts (ESDs) and Seattle Public Schools.

• M061-16 - Memoranda
• Attach 1

Washington's Classified School Employee of the Year program is accepting nominations.

• M060-16 - Memoranda

Attached is a listing of the 2017 calendar year excess general fund maintenance and operation levy authority for those school districts headquartered in your county.

• M059-16 - Memoranda
• Attach 1

The Federal Bureau of Investigation (FBI) is reducing its processing fee for all fingerprint background checks.

• M058-16 - Memoranda

The purpose of this memorandum is to inform teachers, administrators, students, and other stakeholders of the opportunity to provide feedback on the drafts of the 2016 Computer Science K–12 Learning Standards.

• M057-16 - Memoranda

The Washington Department of Fish and Wildlife (WDFW) has issued a limited permit to transport and possess Red Swamp (Procambarus clarkii) crayfish for school science curriculum use from September 1, 2016 to August 31, 2017.

• M056-16 - Memoranda
• Attach - WDFW Letter and Permit

This year’s National School Bus Safety Week is October 17–21, 2016.

• M055-16 - Memoranda
• Attach 1 - School Bus Safety Week Proclamation

Background: RCW 28A.405.100 revised Washington’s teacher and principal evaluation system to support educator development and positively impact student learning.

• M054-16 - Memoranda

The College Bound Scholarship is an early commitment of state financial aid funding to cover projected tuition (at comparable public rates), some fees, and a small book allowance for students in low-income households.

• M053-16 - Memoranda

The Office of Superintendent of Public Instruction is announcing that applications are now open for the U.S. Department of Education Green Ribbon Schools Recognition Program.

• M052-16 - Memoranda

The Office of Superintendent of Public Instruction (OSPI) is accepting applications for the 2016–17 Washington State Title I, Part A Academic Achievement Award.

• M051-16 - Memoranda
• Attach A - 2016–17 Title I, Part A Academic Achievement Award Program Application

• M051-16 - Addendum to Memoranda
• Attach A - Addendum to 2016–17 Title I, Part A Academic Achievement Award Program Application

The Washington State Auditor’s Office is conducting a survey of all ALE programs with the support of the Office of Superintendent of Public Instruction (OSPI).

• M050-16 - Memoranda

This notice provides information from the Office of Superintendent of Public Instruction (OSPI) for K–12 teachers and administrators regarding five (5) annual Washington civic observances in state law.

• M049-16 - Memoranda

This memorandum is provided to share information specific to the Graduation Alternatives program and the Office of Superintendent of Public Instruction’s (OSPI) recent updates to its newly developed web-based application system.

• M048-16 - Memoranda

The following information is intended to orient district and school administrators to decisions made and processes being adopted by the Office of Superintendent of Public Instruction (OSPI) designed to support the 2016–17 administration of the Washington Access to Instruction & Measurement (WA-AIM).

• M047-16 - Memoranda

The Office of Superintendent of Public Instruction (OSPI) is currently accepting applications for the 2016–17 Washington State Title I, Part A Distinguished Schools Award.

• M046-16 - Memoranda
• Attach 1 - 2016–17 Title I, Part A Distinguished Schools Award Program Application

• M046-16 - Addendum to Memoranda
• Attach 1 - Addendum to 2016–17 Title I, Part A Distinguished Schools Award Program Application

This communication is to share the latest information about the ELPA21 assessment scores from spring 2016 and provide supporting guidance from Office of Superintendent of Public Instruction (OSPI) to schools and districts for implementing the Transitional Bilingual Instruction Program (TBIP) for the 2016–17 school year.

• M045-16 - Memoranda

Washington Administrative Code (WAC) 392-144-160 requires school districts to annually evaluate each authorized driver for continuing compliance with the provisions of chapter 392-144 WAC no later than the last business day of October.

• M044-16 - Memoranda

RCW 28A.195.060 requires private schools in Washington state to report student enrollment annually.

• M043-16 - Memoranda

This memorandum provides instructions to community and technical colleges and to Central Washington University, Eastern Washington University, Evergreen State College, Northwest Indian College, Spokane Tribal College, and Washington State University, if participating, for reporting high school students enrolled under the Running Start program (RCW 28A.600.300 through 28A.600.400).

• M042-16 - Memoranda
• Attach - Form P-223RS, Monthly Report of Running Start Enrollment

This memorandum informs technical colleges of the requirements for receiving direct state funding for high school students enrolled under an interlocal agreement with a district.

• M041-16 - Memoranda
• Attach - Form P-223TC, Monthly Report of Technical College Enrollment Eligible for Basic Education Support

This memorandum provides instructions for reporting student enrollment in the following institutional education programs:

• M040-16 - Memoranda
• Attach - Form E-672, Monthly Report of Institutional Education Program Enrollment

This memorandum provides enrollment reporting instructions for Open Doors programs, as well as the 2016–17 funding rates for these programs.

• M039-16 - Memoranda
• Attach - Form P-223-1418, Monthly Report of Approved Open Doors (OD) Youth Reengagement Program Eligible Enrollment

Second Substitute House Bill 2449 (2SHB 2449) established new requirements for school districts regarding informing parents about attendance and forming and training community truancy boards. Districts are responsible for implementing several new procedures.

• M038-16 - Bulletin

The 2016–17 school year is a transition year from No Child Left Behind (NCLB) to the Every Student Succeeds Act (ESSA). This memorandum provides a concise summary of Title I, Part A requirements districts and schools must follow during the 2016–17 school year.

• M037-16 - Memoranda
• M037-16 Addendum - Addendum to Memoranda

All Local Education Agencies (LEAs) participating in the National School Lunch Program (NSLP) or School Breakfast Program (SBP) must make free and reduced-price meals available to students.

• M035-16 - Memoranda

Based on a review of implementation of the statutory requirements for state-funded full-day kindergarten, Alternative Learning Education (ALE) programs will be required to meet specified requirements to qualify for full-day kindergarten state funding in the 2016–17 school year.

• M034-16 - Memoranda
• Attach 1 - Washington State Full-Day Kindergarten Guide

The Office of Superintendent of Public Instruction (OSPI) invites Washington school districts, on behalf of their high schools, to apply for funds to develop new capacity for dual credit courses by supporting teacher training, curriculum acquisition, technology, examination fees, and other costs associated with offering dual credit courses to high school students.

• M033-16 - Memoranda

As shared with District Test Coordinators on May 30 and in February, the College Board initiated a new SAT test form in March 2016.

• M032-16 - Memoranda

On May 24, the Office of Superintendent of Public Instruction (OSPI) announced that the ELPA21 screener will not be available for the 2016–17 school year as originally planned. As a result OSPI will continue its use of the WELPA Placement Test this fall.

• M031-16 - Memoranda

The Western Regional Office of the U.S. Department of Agriculture (USDA) has extended the automatic eligibility of participants in Washington State’s Early Childhood Education and Assistance Program (ECEAP) for a one-year period.

• M030-16 - Memoranda

The 2016 Legislature passed Substitute House Bill 2985 (SHB 2985), which allows school districts to reopen schools previously replaced with state assistance funds for instructional use without penalty under certain conditions.

• M029-16 - Memoranda
• Attach 1 - Sample Resolution: K-3 CSR Project
• Attach 2 - Sample Resolution: Housing Burden

The Office of Superintendent of Public Instruction (OSPI) is pleased to announce the Private Schools Annual Summer Conference.

• M028-16 - Memoranda
• Attach 1 - Private Schools Summer Conference Flyer

The Office of Superintendent of Public Instruction’s (OSPI) Highly Capable Program is committed to partnering with districts across the state to support efforts to provide services for Highly Capable students.

• M027-16 - Memoranda

The Office of Superintendent of Public Instruction (OSPI) is sending this reminder to district Human Resources Personnel and other office personnel responsible for the Highly Qualified Teacher Data Collection (HQT) tool that the submission window is June 20 through June 24.

• M026-16 - Memoranda

State law (RCW 28A.230.130) requires each approved private school to report to the Office of Superintendent of Public Instruction (OSPI) all known incidents involving the possession of weapons on school premises, transportation systems, or in areas of facilities while being used exclusively by private schools.

• M025-16 - Memoranda

Attached is an informational letter from the Department of Health (DOH) providing guidance and recommendations for testing lead in school drinking water systems.

• M024-16 - Memoranda
• Attach 1 - Department of Health Letter

Public and private schools intending to offer Traffic Safety Education (TSE) are required, under Washington Administrative Code (WAC) 392-153-014, to apply annually to the Office of Superintendent of Public Instruction (OSPI) for program approval.

• M023-16 - Memoranda
• Attach 1 - Traffic Safety Education Application for Program Approval, FORM SPI/TSE M-365

The Office of Superintendent of Public Instruction (OSPI) and the nine regional Educational Service Districts (ESDs) are excited to announce that applications are now open for the state-wide network of Fellows for the 2016–17 school year.

• M022-16 - Memoranda

The Office of Superintendent of Public Instruction (OSPI) and the Washington Library Media Association (WLMA) have again partnered to build and distribute a survey to collect much-needed information about the availability of school library services (the last one was conducted in 2014).

• M021-16 - Memoranda

In association with the Student Transportation Allocation Reporting System (STARS) efficiency rating system, the Office of Superintendent of Public Instruction (OSPI) and the Regional Transportation Coordinators have developed a limited number of key performance indicators (KPI).

• M020-16 - Memoranda

In accordance with the Office of the Management and Budget guidance governing “Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards”, also referred to as the “Uniform Grant Guidance” under 2 CFR Part 200, OSPI is updating its indirect cost policy for recipients of Grant Awards from the Office of Superintendent of Public Instructions (OSPI).

• M019-16 - Memoranda

Associated with the implementation of the Student Transportation Allocation Reporting System (STARS) is the use of the reported data to provide a relative efficiency rating of school district transportation operations.

• M018-16 - Memoranda
• Attach 1 - School District Transportation Efficiency Ratings

This memorandum provides instructions and materials to assist high schools in submitting nominations and identifying students who may qualify for a 2015–16 Washington State Honors Award.

• M017-16 - Memoranda
• Attach A - Attachment A: Honors Award Nomination Instructions
• Attach B - Attachment B: Honors Award Checklist
• Attach C - Attachment C: Nominee Eligibility Table

On June 7, 2012, Engrossed Substitute Senate Bill 5895 (ESSB 5895) was signed into law revising the teacher and principal evaluation system and establishing the requirements and details of the revised system.

• M015-16 - Memoranda

This memorandum includes information for the application process between Family Day Care Home Sponsors and new or renewing Day Care Home Providers for Federal Fiscal Year 2017.

• M014-16 - Memoranda
• Attach 1 - Child and Adult Care Food Program (CACFP) Agreement between Sponsoring Organization and Day Care Home Provider | Spanish

The Office of Superintendent of Public Instruction (OSPI) invites Washington school districts to apply for the Round 3 Dual Credit Capacity Expansion Competitive Grant, on behalf of their high schools, to develop new capacity for dual credit courses.

• M013-16 - Memoranda
• Attach 1 - Sample Academic Acceleration Policy

Information about the Title II, Part A requirements for Highly Qualified Teachers, as Washington state transitions from the old No Child Left Behind Act to the new Every Student Succeeds Act.

• M012-16 - Memoranda

The purpose of this memorandum is to inform teachers, administrators, students, and other stakeholders of the opportunity to provide feedback on the drafts of the 2016 Health and Physical Education K-12 Learning Standards.

• M011-16 - Memoranda

The districts can now add two new types of contacts to the Education Data System (EDS): Counselors and Teaching and Learning (district curriculum leaders).

• M010-16 - Memoranda

Washington's Teacher of the Year program is accepting nominations.

• M009-16 - Memoranda

The Office of Superintendent of Public Instruction and the Governor's Results Washington Initiative appreciates your continued participation in this annual survey.

• M008-16 - Memoranda

Each spring, the chief administrators of private schools seeking State Board of Education approval for the following school year must file a State Standards Certificate of Compliance with the Office of Superintendent of Public Instruction (OSPI).

• M007-16 - Memoranda

The purpose of this memorandum is to request completion of Form SPI 1679, Potential Medicaid Eligible Student Worksheet, by those districts providing special education services to Medicaid eligible students.

• M006-16 - Memoranda
• Attach A - Potential Medicaid Eligible Student Worksheet Instructions
• Attach B - Potential Medicaid Eligible Student Worksheet (Form SPI 1679)

The purpose of this memorandum is to inform districts that registration for the 2016 Washington State Healthy Youth Survey (HYS) will take place during January 25–June 30.

• M005-16 - Memoranda

This memorandum provides guidance to school districts regarding their responsibility for students attending a state school identified as the Center for Childhood Deafness and Hearing Loss (CCDHL), also known as the Washington School for the Deaf, and the Washington State School for the Blind (WSSB) pursuant to RCW 72.40.010.

• M003-16 - Memoranda

The Office of Superintendent of Public Instruction (OSPI), in partnership with the State Board for Community and Technical Colleges (SBCTC) has received funding from the College Spark Foundation, as part of their College Ready Math Initiative, to continue offering Bridge to College Mathematics and English Language Arts (ELA) courses to all Washington public high schools for the 2016–17 school year.

• M002-16 - Memoranda

The Office of Superintendent of Public Instruction (OSPI) has recently received confirmation from Smarter Balanced that states may allow 10th grade students access to the Smarter Balanced math and ELA tests.

• M001-16 - Memoranda