OSPI Bulletins and Memoranda

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Memoranda 2016

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NUMBER DATE TITLE PROGRAM
M071-16 12/15/16
+ Alternative Learning Department (ALD) Online Enrollment and Contract Services Ending

Beginning in 2017–18, school districts and programs offering online learning will be responsible for working directly with approved online providers to register students.

Learning and Teaching
M070-16 12/15/16
+ Applications for 2017 National Youth Science Camp Delegates

Washington high school seniors are encouraged to submit an application to attend the 2017 National Youth Science Camp (NYSC).

Learning and Teaching
M069-16 12/02/16
+ Clarification of Epinephrine Administration in Schools

The 2016 Legislature passed Substitute Senate Bill 6421 (SSB 6421) authorizing health care providers to prescribe epinephrine auto injectors in the name of authorized entities.

Secondary Education and Student Support
M068-16 12/02/16
+ Use of Naloxone to Prevent Opioid Overdose in the School

This memorandum serves to notify school districts of the passage of Engrossed Substitute House Bill (ESHB 1671) by the 2015 Legislature.

Secondary Education and Student Support
M067-16 12/09/16
+ Advanced Placement Test Fee Program

The Advanced Placement Test Fee Program has provided federal funds to reduce the cost of Advanced Placement (AP), International Baccalaureate (IB), and Cambridge exams taken by low-income students in public and private schools since 1999.

Title I/LAP and Consolidated Program Review
M066-16 12/01/16
+ Washington State-Funded Education Leadership Intern Program Application

It is the intent of the Washington State-Funded Education Leadership Intern Program to provide funds to public school districts for the partial release time of district employees participating in an administrative intern program (superintendent, principal, or program administrator) with an appropriate mentor.

  • M066-16 - Memoranda
  • Attach 1 - Leadership Intern Program 2017 Application Form SPI 1651

Professional Certification
M065-16 11/30/16
+ School Bus Inspection Results, 2015–16 School Year

The Washington State Patrol (WSP) Commercial Vehicle Division conducts required inspections of all public school buses owned and operated by school districts or operated under a contract to provide student transportation services to a school district.

Student Transportation
M064-16 11/22/16
+ Sexual Health Education Curriculum Review Process: Resources Identified and Reviewers Needed

The Office of Superintendent of Public Instruction (OSPI) is notifying the public about the following:

  1. Sexual Health Education Curricula to be reviewed, per the 2007 Healthy Youth Act, for alignment with the Washington State Health and Physical Education K–12 Learning Standards,...

Learning and Teaching
M063-16 11/18/16
+ Drawing and Literary Contests for Students of Spanish

The Office of Superintendent of Public Instruction (OSPI) is proud to partner with the Center for Spanish Studies to host an annual opportunity for Washington students in grades K–12 to participate in two contests.

Learning and Teaching
M062-16 11/14/16
+ 2017 Presidential Award for Excellence in Mathematics and Science Teaching

Established in 1983, The Presidential Award for Excellence in Mathematics and Science Teaching (PAEMST) is the highest national honor for a K–12 mathematics or science teacher.

Communications
M061-16 10/09/16
+ Reporting of Selected Program Expenditures for the 2015–16 Fiscal Year

The purpose of this memorandum is to request certain information on 2015–16 fiscal year program expenditures from educational service districts (ESDs) and Seattle Public Schools.

School Apportionment and Financial Services
M060-16 11/02/16
+ 2017 Washington Classified School Employee of the Year

Washington's Classified School Employee of the Year program is accepting nominations.

Communications
M059-16 11/01/16
+ 2017 School District Levy Authority

Attached is a listing of the 2017 calendar year excess general fund maintenance and operation levy authority for those school districts headquartered in your county.

School Apportionment and Financial Services
M058-16 10/28/16
+ Decrease and Equalization of Criminal History Background Check Fees

The Federal Bureau of Investigation (FBI) is reducing its processing fee for all fingerprint background checks.

Office of Professional Practices
M057-16 10/26/16
+ Public Comment for Computer Science Education K–12 Learning Standards

The purpose of this memorandum is to inform teachers, administrators, students, and other stakeholders of the opportunity to provide feedback on the drafts of the 2016 Computer Science K–12 Learning Standards.

Learning and Teaching
M056-16 10/07/16
+ Washington Department of Fish and Wildlife Permit to Transport and Possess Red Swamp Crayfish for School Curriculum Use

The Washington Department of Fish and Wildlife (WDFW) has issued a limited permit to transport and possess Red Swamp (Procambarus clarkii) crayfish for school science curriculum use from September 1, 2016 to August 31, 2017.

Learning and Teaching
M055-16 10/12/16
+ School Bus Safety Week, October 17–21, 2016; School Zone Grants for Crossing Guard Equipment

This year’s National School Bus Safety Week is October 17–21, 2016.

Student Transportation
M054-16 10/13/16
+ Educator Evaluation Data Collection, Evaluator Training, Teacher Training Fund, Administrator Training Fund

Background: RCW 28A.405.100 revised Washington’s teacher and principal evaluation system to support educator development and positively impact student learning.

K-12 Education
M053-16 09/29/16
+ College Bound Scholarship

The College Bound Scholarship is an early commitment of state financial aid funding to cover projected tuition (at comparable public rates), some fees, and a small book allowance for students in low-income households.

Special Programs and Federal Accountability/ Secondary Education and Student Support
M052-16 09/29/16
+ Green Ribbon Schools Recognition Program: Applications Available

The Office of Superintendent of Public Instruction is announcing that applications are now open for the U.S. Department of Education Green Ribbon Schools Recognition Program.

Learning and Teaching
M051-16 09/29/16

Addendum
10/12/16
+ 2016–17 Title I, Part A Academic Achievement Award Program

The Office of Superintendent of Public Instruction (OSPI) is accepting applications for the 2016–17 Washington State Title I, Part A Academic Achievement Award.

  • M051-16 - Memoranda
  • Attach A - 2016–17 Title I, Part A Academic Achievement Award Program Application

  • M051-16 - Addendum to Memoranda
  • Attach A - Addendum to 2016–17 Title I, Part A Academic Achievement Award Program Application

Title I/LAP and Consolidated Program Review
M050-16 09/12/16
+ Survey of Alternative Learning Experience (ALE) Programs

The Washington State Auditor’s Office is conducting a survey of all ALE programs with the support of the Office of Superintendent of Public Instruction (OSPI).

Learning and Teaching
M049-16 09/16/16
+ 2016–17 School District Annual Recognized Civic Observances

This notice provides information from the Office of Superintendent of Public Instruction (OSPI) for K–12 teachers and administrators regarding five (5) annual Washington civic observances in state law.

Learning and Teaching
M048-16 09/13/16
+ Graduation Alternatives Updates and Newly Developed Application System

This memorandum is provided to share information specific to the Graduation Alternatives program and the Office of Superintendent of Public Instruction’s (OSPI) recent updates to its newly developed web-based application system.

Assessment and Student Information
M047-16 09/13/16
+ Washington Access to Instruction & Measurement (WA-AIM)

The following information is intended to orient district and school administrators to decisions made and processes being adopted by the Office of Superintendent of Public Instruction (OSPI) designed to support the 2016–17 administration of the Washington Access to Instruction & Measurement (WA-AIM).

Assessment and Student Information
M046-16 09/13/16

Addendum
10/12/16
+ 2016–17 Title I, Part A Distinguished Schools Award Program

The Office of Superintendent of Public Instruction (OSPI) is currently accepting applications for the 2016–17 Washington State Title I, Part A Distinguished Schools Award.

  • M046-16 - Memoranda
  • Attach 1 - 2016–17 Title I, Part A Distinguished Schools Award Program Application

  • M046-16 - Addendum to Memoranda
  • Attach 1 - Addendum to 2016–17 Title I, Part A Distinguished Schools Award Program Application

K-12 Education
M045-16 08/25/16
+ Score Reporting for English Language Proficiency Assessment for the 21st Century (ELPA21) and Placement in the Transitional Bilingual Instruction Program (TBIP) for the 2016–17 School Year

This communication is to share the latest information about the ELPA21 assessment scores from spring 2016 and provide supporting guidance from Office of Superintendent of Public Instruction (OSPI) to schools and districts for implementing the Transitional Bilingual Instruction Program (TBIP) for the 2016–17 school year.

Special Programs and Federal Accountability
M044-16 08/31/16
+ 2016–17 School Year, School Bus Driver Compliance Report

Washington Administrative Code (WAC) 392-144-160 requires school districts to annually evaluate each authorized driver for continuing compliance with the provisions of chapter 392-144 WAC no later than the last business day of October.

Student Transportation
M043-16 09/30/16 Secondary Education and Student Support
M042-16 08/05/16
+ Running Start Enrollment Reporting for 2016–17 School Year

This memorandum provides instructions to community and technical colleges and to Central Washington University, Eastern Washington University, Evergreen State College, Northwest Indian College, Spokane Tribal College, and Washington State University, if participating, for reporting high school students enrolled under the Running Start program (RCW 28A.600.300 through 28A.600.400).

  • M042-16 - Memoranda
  • Attach - Form P-223RS, Monthly Report of Running Start Enrollment

School Apportionment and Financial Services
M041-16 08/05/16
+ Direct Funding to Technical Colleges for High School Students for 2016–17 School Year

This memorandum informs technical colleges of the requirements for receiving direct state funding for high school students enrolled under an interlocal agreement with a district.

  • M041-16 - Memoranda
  • Attach - Form P-223TC, Monthly Report of Technical College Enrollment Eligible for Basic Education Support

School Apportionment and Financial Services
M040-16 08/05/16
+ Institutional Enrollment Reporting for 2016–17 School Year (Form E-672)

This memorandum provides instructions for reporting student enrollment in the following institutional education programs:

  • M040-16 - Memoranda
  • Attach - Form E-672, Monthly Report of Institutional Education Program Enrollment

School Apportionment and Financial Services
M039-16 08/05/16
+ Open Doors Program Enrollment Reporting for 2016–17 School Year

This memorandum provides enrollment reporting instructions for Open Doors programs, as well as the 2016–17 funding rates for these programs.

  • M039-16 - Memoranda
  • Attach - Form P-223-1418, Monthly Report of Approved Open Doors (OD) Youth Reengagement Program Eligible Enrollment

School Apportionment and Financial Services
M038-16 07/19/16
+ Second Substitute House Bill 2449 (2SHB 2449) Changes to the BECCA Bill and Attendance Procedures, Chronic Absenteeism

Second Substitute House Bill 2449 (2SHB 2449) established new requirements for school districts regarding informing parents about attendance and forming and training community truancy boards. Districts are responsible for implementing several new procedures.

Secondary Education and Student Support
M037-16 06/21/16

Addendum
08/12/16
+ Title I, Part A Requirements for the 2016–17 School Year

The 2016–17 school year is a transition year from No Child Left Behind (NCLB) to the Every Student Succeeds Act (ESSA). This memorandum provides a concise summary of Title I, Part A requirements districts and schools must follow during the 2016–17 school year.

Title I/LAP and Consolidated Program Review
M035-16 06/22/16
+ School Meal Programs Free and Reduced-Price Meal Application Materials and Information for School Year 2016–17

All Local Education Agencies (LEAs) participating in the National School Lunch Program (NSLP) or School Breakfast Program (SBP) must make free and reduced-price meals available to students.

Child Nutrition Services
M034-16 06/14/16
+ 2016–17 Full-Day Kindergarten Funding Requirements for Alternative Learning Experience Programs

Based on a review of implementation of the statutory requirements for state-funded full-day kindergarten, Alternative Learning Education (ALE) programs will be required to meet specified requirements to qualify for full-day kindergarten state funding in the 2016–17 school year.

  • M034-16 - Memoranda
  • Attach 1 - Washington State Full-Day Kindergarten Guide

Early Learning
M033-16 06/13/16
+ 2016–17 High School Academic Acceleration: Dual Credit Capacity Expansion Competitive Grants

The Office of Superintendent of Public Instruction (OSPI) invites Washington school districts, on behalf of their high schools, to apply for funds to develop new capacity for dual credit courses by supporting teacher training, curriculum acquisition, technology, examination fees, and other costs associated with offering dual credit courses to high school students.

Secondary Education and Student Support
M032-16 06/01/16
+ Graduation Alternatives NEW SAT Scores

As shared with District Test Coordinators on May 30 and in February, the College Board initiated a new SAT test form in March 2016.

Assessment and Student Information
M031-16 06/01/16
+ ELPA21 Screener Communique

On May 24, the Office of Superintendent of Public Instruction (OSPI) announced that the ELPA21 screener will not be available for the 2016–17 school year as originally planned. As a result OSPI will continue its use of the WELPA Placement Test this fall.

Assessment and Student Information
M030-16 06/08/16
+ Waiver of Eligibility for Early Childhood Education and Assistance Program

The Western Regional Office of the U.S. Department of Agriculture (USDA) has extended the automatic eligibility of participants in Washington State’s Early Childhood Education and Assistance Program (ECEAP) for a one-year period.

Child Nutrition Services
M029-16 05/19/16
+ Substitute HB 2985 – Vacated Schools

The 2016 Legislature passed Substitute House Bill 2985 (SHB 2985), which allows school districts to reopen schools previously replaced with state assistance funds for instructional use without penalty under certain conditions.

School Facilities and Organization
M028-16 05/12/16
+ Private Schools Annual Summer Conference

The Office of Superintendent of Public Instruction (OSPI) is pleased to announce the Private Schools Annual Summer Conference.

Special Programs and Federal Accountability
M027-16 05/13-/16
+ 2016–17 Highly Capable Program Update

The Office of Superintendent of Public Instruction’s (OSPI) Highly Capable Program is committed to partnering with districts across the state to support efforts to provide services for Highly Capable students.

Title I/LAP & Consolidated Program Review
M026-16 05/12/16
+ High Objective Uniform State Standard of Evaluation (HOUSSE) Forms

The Office of Superintendent of Public Instruction (OSPI) is sending this reminder to district Human Resources Personnel and other office personnel responsible for the Highly Qualified Teacher Data Collection (HQT) tool that the submission window is June 20 through June 24.

Title II, Part A and Special Programs
M025-16 05/18/16
+ 2015–16 Weapons Data Collection in Approved Private Schools

State law (RCW 28A.230.130) requires each approved private school to report to the Office of Superintendent of Public Instruction (OSPI) all known incidents involving the possession of weapons on school premises, transportation systems, or in areas of facilities while being used exclusively by private schools.

Secondary Education and Student Support
M024-16 04/29/16
+ Lead and Drinking Water in Schools

Attached is an informational letter from the Department of Health (DOH) providing guidance and recommendations for testing lead in school drinking water systems.

School Facilities and Organization
M023-16 04/28/16
+ Traffic Safety Education Program Approval Application, Form SPI/TSE M-365 (Rev. 4/16) Continuing Education Requirements for Traffic Safety Instructors

Public and private schools intending to offer Traffic Safety Education (TSE) are required, under Washington Administrative Code (WAC) 392-153-014, to apply annually to the Office of Superintendent of Public Instruction (OSPI) for program approval.

  • M023-16 - Memoranda
  • Attach 1 - Traffic Safety Education Application for Program Approval, FORM SPI/TSE M-365

Student Transportation
M022-16 04/21/16
+ Teacher Leader Professional Learning Opportunity – Washington State Fellows

The Office of Superintendent of Public Instruction (OSPI) and the nine regional Educational Service Districts (ESDs) are excited to announce that applications are now open for the state-wide network of Fellows for the 2016–17 school year.

Teaching and Learning
M021-16 04/20/16
+ Washington State School Library and Information Technology Survey

The Office of Superintendent of Public Instruction (OSPI) and the Washington Library Media Association (WLMA) have again partnered to build and distribute a survey to collect much-needed information about the availability of school library services (the last one was conducted in 2014).

Information Technology Services/Special Programs and Federal Accountability
M020-16 04/14/16
+ Student Transportation Key Performance Indicators

In association with the Student Transportation Allocation Reporting System (STARS) efficiency rating system, the Office of Superintendent of Public Instruction (OSPI) and the Regional Transportation Coordinators have developed a limited number of key performance indicators (KPI).

Student Transportation
M019-16 03/31/16
+ Indirect Cost Policy for Recipients of Grant Awards

In accordance with the Office of the Management and Budget guidance governing “Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards”, also referred to as the “Uniform Grant Guidance” under 2 CFR Part 200, OSPI is updating its indirect cost policy for recipients of Grant Awards from the Office of Superintendent of Public Instructions (OSPI).

Financial Resources
M018-16 03/24/16
+ School Transportation Relative Efficiency Ratings

Associated with the implementation of the Student Transportation Allocation Reporting System (STARS) is the use of the reported data to provide a relative efficiency rating of school district transportation operations.

  • M018-16 - Memoranda
  • Attach 1 - School District Transportation Efficiency Ratings

Student Transportation
M017-16 03/31/16
+ Washington State Honors Award Nominations

This memorandum provides instructions and materials to assist high schools in submitting nominations and identifying students who may qualify for a 2015–16 Washington State Honors Award.

  • M017-16 - Memoranda
  • Attach A - Attachment A: Honors Award Nomination Instructions
  • Attach B - Attachment B: Honors Award Checklist
  • Attach C - Attachment C: Nominee Eligibility Table

Title I/LAP and Consolidated Program Review
M015-16 03/04/16
+ Teacher and Principal Evaluation Program Update

On June 7, 2012, Engrossed Substitute Senate Bill 5895 (ESSB 5895) was signed into law revising the teacher and principal evaluation system and establishing the requirements and details of the revised system.

K-12 Education
M014-16 05/20/16
+ Child and Adult Care Food Program: Family Day Care Home New and Renewing Application Materials, Federal Fiscal Year 2017

This memorandum includes information for the application process between Family Day Care Home Sponsors and new or renewing Day Care Home Providers for Federal Fiscal Year 2017.

  • M014-16 - Memoranda
  • Attach 1 - Child and Adult Care Food Program (CACFP) Agreement between Sponsoring Organization and Day Care Home Provider | Spanish

Child Nutrition Services
M013-16 02/19/16
+ 2015–2016 High School Academic Acceleration: Dual Credit Capacity Expansion Competitive Grants—Round 3

The Office of Superintendent of Public Instruction (OSPI) invites Washington school districts to apply for the Round 3 Dual Credit Capacity Expansion Competitive Grant, on behalf of their high schools, to develop new capacity for dual credit courses.

Secondary Education and Student Support
M012-16 02/16/16
+ Highly Qualified Teachers (HQT) Transitions

Information about the Title II, Part A requirements for Highly Qualified Teachers, as Washington state transitions from the old No Child Left Behind Act to the new Every Student Succeeds Act.

Special Programs and Federal Accountability
M011-16 02/11/16
+ Public Comment for Health and Physical Education K-12 Learning Standards

The purpose of this memorandum is to inform teachers, administrators, students, and other stakeholders of the opportunity to provide feedback on the drafts of the 2016 Health and Physical Education K-12 Learning Standards.

Teaching and Learning
M010-16 02/18/16
+ New Listing of Counselors and Teaching and Learning Contacts in EDS

The districts can now add two new types of contacts to the Education Data System (EDS): Counselors and Teaching and Learning (district curriculum leaders).

Secondary Education and Student Support/Teaching and Learning
M009-16 02/09/16
+ 2017 Washington State Teacher of the Year Program Statewide Call for Regional Nominations

Washington's Teacher of the Year program is accepting nominations.

Communications
M008-16 02/10/16
+ Graduation and Equity: Annual Survey of State Practices

The Office of Superintendent of Public Instruction and the Governor's Results Washington Initiative appreciates your continued participation in this annual survey.

Secondary Education and Student Support
M007-16 02/19/16
+ Private School Annual Approval for 2016–17 School Year

Each spring, the chief administrators of private schools seeking State Board of Education approval for the following school year must file a State Standards Certificate of Compliance with the Office of Superintendent of Public Instruction (OSPI).

Secondary Education and Student Support
M006-16 01/26/16
+ Potential Medicaid Eligible Student Worksheet

The purpose of this memorandum is to request completion of Form SPI 1679, Potential Medicaid Eligible Student Worksheet, by those districts providing special education services to Medicaid eligible students.

  • M006-16 - Memoranda
  • Attach A - Potential Medicaid Eligible Student Worksheet Instructions
  • Attach B - Potential Medicaid Eligible Student Worksheet (Form SPI 1679)

Special Education
M005-16 01/22/16
+ Healthy Youth Survey 2016

The purpose of this memorandum is to inform districts that registration for the 2016 Washington State Healthy Youth Survey (HYS) will take place during January 25–June 30.

Secondary Education & Student Support
M003-16 01/22/16
+ Student Enrollment in State Schools that are Identified as the Center for Childhood Deafness and Hearing Loss (CCDHL) and Washington State School for the Blind (WSSB)

This memorandum provides guidance to school districts regarding their responsibility for students attending a state school identified as the Center for Childhood Deafness and Hearing Loss (CCDHL), also known as the Washington School for the Deaf, and the Washington State School for the Blind (WSSB) pursuant to RCW 72.40.010.

School Apportionment and Financial Services/Special Education
M002-16 01/07/16
+ 2016–17 Bridge to College English Language Arts and Mathematics Courses District Applications Available

The Office of Superintendent of Public Instruction (OSPI), in partnership with the State Board for Community and Technical Colleges (SBCTC) has received funding from the College Spark Foundation, as part of their College Ready Math Initiative, to continue offering Bridge to College Mathematics and English Language Arts (ELA) courses to all Washington public high schools for the 2016–17 school year.

Teaching and Learning
M001-16 01/13/16
+ High School Smarter Balanced Tests for 10th Grade Students

The Office of Superintendent of Public Instruction (OSPI) has recently received confirmation from Smarter Balanced that states may allow 10th grade students access to the Smarter Balanced math and ELA tests.

Assessment and Student Information

 

   Updated 1/4/2017

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