OSPI Bulletins and Memoranda

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Bulletins 2017

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NUMBER DATE TITLE PROGRAM
B057-17 08/14/17
+ Letter of Authorization and Commitment and E-rate Form 479 for Districts on K-20 Network

The purpose of this bulletin is to provide an overview of the two forms districts on the K-20 Educational Network must complete and return to the Office of Superintendent of Public Instruction (OSPI) by September 25, 2017 to receive E-rate discounts on their annual K-20 network fee.

  • B057-17 - Bulletin
  • Attach 1 - Letter of Authorization and Commitment
  • Attach 2 - E-rate Form 479
  • Attach 3 - K-20 Education Network – Services and Benefits for K-12 Schools

Information Technology Services
B056-17 08/17/17
+ Open Doors Program Enrollment Reporting for the 2017–18 School Year

This bulletin provides enrollment reporting instructions for Open Doors programs, as well as the 2017–18 funding rates for these programs.

  • B056-17 - Bulletin
  • Attach 1 - Form P‐223‐1418, Monthly Report of Approved Open Doors (OD) Youth Reengagement Program Eligible Enrollment

School Apportionment and Financial Services
B055-17 08/17/17
+ Running Start Enrollment Reporting for the 2017–18 School Year

This bulletin provides instructions to community and technical colleges and to Central Washington University, Eastern Washington University, Evergreen State College, Northwest Indian College, Spokane Tribal College, and Washington State University, if participating, for reporting high school students enrolled under the Running Start program (RCW 28A.600.300 through 28A.600.400).

  • B055-17 - Bulletin
  • Attach 1 - Form P‐223RS, Monthly Report of Running Start Enrollment

School Apportionment and Financial Services
B054-17 08/11/17
+ Family Day Care Home Sponsors Application Renewal Process for Federal Fiscal Year 2018

This bulletin provides instructions for Family Day Care Home Sponsors who wish to continue participating in the Child and Adult Care Food Program (CACFP) for Federal Fiscal Year 2018 (FY18). The renewal application must be completed and submitted by August 31, 2017.

Child Nutrition Services
B053-17 08/11/17
+ Waiver of Eligibility for Early Childhood Education and Assistance Program

The Western Regional Office of the U.S. Department of Agriculture (USDA) has extended the automatic eligibility of participants in Washington State’s Early Childhood Education and Assistance Program (ECEAP) for a one-year period.

Child Nutrition Services
B052-17 08/09/17
+ Direct Funding to Technical Colleges for High School Students for the 2017–18 School Year

This bulletin informs technical colleges of the requirements for receiving direct state funding for high school students enrolled under an interlocal agreement with a district.

  • B052-17 - Bulletin
  • Attach 1 - Form P‐223TC, Monthly Report of Technical College Enrollment Eligible for Basic Education Support

School Apportionment and Financial Services
B051-17 08/09/17
+ Institutional Enrollment Reporting for 2017–18 School Year

This bulletin provides instructions for reporting student enrollment in the following institutional education programs:

  • Residential Habilitation Centers
  • State Long‐Term Juvenile Institutions
  • State Operated Community Facilities
  • County Juvenile Detention Centers
  • Department of Corrections Facilities
  • County or City Adult Jails

  • B051-17 - Bulletin
  • Attach 1 - Form E‐672, Monthly Report of Institutional Education Program Enrollment

School Apportionment and Financial Services
B050-17 08/10/17
+ First Addendum to the School District Accounting Manual for the School Year 2016–17

Since its publication in August 2016, changes have become necessary to the Accounting Manual for Public School Districts in the State of Washington (Accounting Manual) for the 2016–17 school year.

School Apportionment and Financial Services
B049-17 08/10/17
+ Revisions to the School District Accounting Manual for the 2017–18 School Year

The Accounting Manual for Public School Districts in the State of Washington (Accounting Manual) has been revised for the 2017–18 school year.

School Apportionment and Financial Services
B048-17 08/11/17
+ Guidelines for Charging Employee Compensation to Federal Grants

All employees charged to federal grants must document the time they spend working on the grant’s objectives to demonstrate that the amounts charged to federal programs are true and accurate.

  • B048-17 - Bulletin
  • Attach 1 - Semi-Annual Certification – Single Cost Objective
  • Attach 2 - Monthly PAR - Multiple Cost Objectives/Reconciliation to Payroll Records
  • Attach 3 - Monthly PAR with Multiple Cost Objectives for Employee with Fixed-Schedule (if not using the “Fixed Schedule” system)
  • Attach 4 - Employee Certification and Schedule – Employee with Fixed Schedule (if using the “Fixed Schedule” system)

Federal Fiscal Policy
B047-17 08/01/17
+ Expectations for State-funded Full-day Kindergarten in Alternative Learning Environment Schools and Programs

This bulletin is to inform Alternative Learning Experience (ALE) providers about the minimum expectations of implementing state-funded full-day kindergarten (FDK) during the 2017–18 school year.

Learning and Teaching
B046-17 08/03/17
+ Beginning Educator Support Team (BEST) Induction Grants: iGrants Form Package 782

The Office of Superintendent of Public Instruction (OSPI) has been tasked by the legislature to continue funding a beginning educator support program for new teachers.

Educator Growth and Development
B045-17 07/20/17
+ Visual Screening Requirements for School Districts

During the 2016 Legislative session, Senate Bill 6245 added near vision screening as a mandatory vision screening requirement in addition to the existing requirement for distance vision screening in all Washington state schools.

Student Engagement and Support
B044-17 06/30/17
+ School Meal Programs Free and Reduced-Price Application Materials and Information for School Year 2017-18

All Local Education Agencies (LEAs) participating in the National School Lunch Program (NSLP) or School Breakfast Program (SBP) must make free and reduced-price meals available to students.

Child Nutrition Services
B043-17 06/30/17
+ Special Milk Program Application Renewal for School Year 2017-18

This bulletin provides information for sponsors who wish to participate in the Special Milk Program (SMP) for school year 2017-18.

Child Nutrition Services
B042-17 06/30/17
+ National School Lunch and Breakfast Programs Renewal for 2017-18 Program Year – Residential Child Care Institutions

This bulletin provides information for Local Education Agencies (LEAs) who wish to continue participating in the National School Lunch Program (NSLP) and/or School Breakfast Program (SBP) for school year 2017-18.

Child Nutrition Services
B041-17 06/30/17
+ National School Lunch and School Breakfast Programs Renewal for 2017-18 School Year – Public School District/Private Schools

This bulletin provides information for Local Education Agencies (LEAs) who wish to continue participating in the National School Lunch Program (NSLP) and/or School Breakfast Program (SBP) for school year 2017-18.

Child Nutrition Services
B040-17 06/29/17
+ 2017–18 Parent and Family Engagement Requirements for Title I, Part A Local Educational Agencies and Schools

This bulletin provides information regarding the 2017–18 Parent and Family Engagement (PFE) requirements for Title I, Part A Local Educational Agencies (LEAs) and schools, and references the Every Student Succeeds Act (ESSA).

Special Programs and Federal Accountability
B039-17 06/29/17
+ Title I, Part A Schoolwide/Targeted Assistance Plan Models

All Title I, Part A schools operate one of two program models, either Targeted Assistance or Schoolwide.

Special Programs and Federal Accountability
B038-17 06/22/17
+ STEM Renewal Requirement Guidance

This bulletin is to provide current information and guidance for educators and clock hour providers regarding the new STEM renewal requirement.

Professional Certification
B037-17 06/12/17
+ Student Enrollment in State Schools that are Identified as the Center for Childhood Deafness and Hearing Loss (CCDHL) and Washington State School for the Blind (WSSB)

This bulletin provides guidance to school districts regarding their responsibility for students attending a state school identified as the Center for Childhood Deafness and Hearing Loss (CCDHL), also known as the Washington School for the Deaf, and the Washington State School for the Blind (WSSB) pursuant to RCW 72.40.010.

School Apportionment and Financial Services/Special Education
B036-17 06/08/17
+ Senate Bill 5404 – Sunscreen in Schools

On Thursday, May 4, 2017, Governor Inslee signed into law Senate Bill 5404 which exempts sunblock from being classified as a medication so children can use it on campus, at school-sponsored events, or during field trips. The bill went into effect immediately.

Executive Services
B035-17 05/18/17
+ Unexcused Absence and Truancy Data Report for 2016–17 School Year

Unexcused Absence data is used to meet state reporting requirements for students in grades 1–8.

Assessment and Student Information
B034-17 06/02/17
+ Teacher and Principal Program Evaluation Update

This bulletin provides school districts current information to support statewide educator evaluation implementation.

Educator Effectiveness
B033-17 05/29/17
+ Expanded Washington Kindergarten Inventory of Developmental Skills (WaKIDS) Assessment Tool for 2017–18

This bulletin is to inform administrators of an upcoming change for the 2017–18 school year in the assessment component of the state’s kindergarten transition process, the Washington Kindergarten Inventory of Developing Skills (WaKIDS).

Learning and Teaching
B032-17 05/26/17
+ 2016–17 Weapons Data Collection in Approved Private Schools

State law (RCW 28A.230.130) requires each approved private school to report to the Office of Superintendent of Public Instruction (OSPI) all known incidents involving the possession of weapons on school premises, transportation systems, or in areas of facilities while being used exclusively by private schools.

Secondary Education and Student Support
B031-17 05/29/17
+ 2016–17 Weapons in Schools, and Harassment, Intimidation or Bullying (HIB) Data Collection

Weapons in Schools and Harassment, Intimidation or Bullying (HIB) data is used to meet both federal and state reporting requirements.

Secondary Education and Student Support
B030-17 05/15/17
+ Equity Assurance Report Required of All School Districts and Public Charter Schools

The Equity and Civil Rights Office at the Office of Superintendent of Public Instruction (OSPI) works to ensure each student has equal access to public education without discrimination by assisting and monitoring school districts and public charter schools.

Equity and Civil Rights
B029-17 05/11/17
+ Private Schools Annual Summer Conference

The Office of Superintendent of Public Instruction (OSPI) is pleased to announce the Private Schools Annual Summer Conference.

  • B029-17 - Bulletin
  • Attach - Private Schools Summer Conference Flyer

Special Programs and Federal Accountability
B028-17 05/11/17
+ Opening, Closing, or Changing School Configuration

This Bulletin is to inform you of the process to notify OSPI of district and school changes to directory information contained within the Education Data System for the upcoming 2017–18 school year.

Executive Services
B027-17 05/02/17
+ Summer Special Milk Program Application 2017

This bulletin is for sponsors who intend to operate a Special Milk Program (SMP) in Summer 2017.

  • B027-17 - Bulletin
  • Attach 1 - Special Milk Program Application and Program Information
  • Attach 2 - Access Rights/User Authorization for Child Nutrition Programs Washington Integrated Nutrition System (WINS) (Form SPI 1710)
  • Attach 3 - Special Milk Program – Summer Application Checklist
  • Attach 4 - Certification Regarding Lobbying – Child Nutrition Programs (Form SPI CNS 280 LOB)
  • Attach 5 - Disclosure of Lobbying Activities (Form SPI CNS 280F)
  • Attach 6 - Child Nutrition Programs Procurement Standards (Form SPI CNS 1716)
  • Attach 7 - Special Milk Program Agreement for Summer Camps, (Form SPI M280SM)
  • Attach 8 - Statewide Payee Registration – Washington State

Child Nutrition Services
B026-17 04/27/17
+ Student Transportation Key Performance Indicators

In association with the Student Transportation Allocation Reporting System (STARS) efficiency rating system, the Office of Superintendent of Public Instruction (OSPI) and the Regional Transportation Coordinators have developed a limited number of key performance indicators (KPI).

Student Transportation
B025-17 04/27/17
+ Traffic Safety Education Program Approval Application, Form SPI/TSE M-365 (Rev. 4/17), Continuing Education Requirements for Traffic Safety Instructors

Public and private schools intending to offer Traffic Safety Education (TSE) are required, under Washington Administrative Code (WAC) 392-153-014, to apply annually to the Office of Superintendent of Public Instruction (OSPI) for program approval.

  • B025-17 - Bulletin
  • Attach 1 - Traffic Safety Education Application for Program Approval, FORM SPI/TSE M-365

Student Transportation
B024-17 04/28/17
+ Child and Adult Care Food Program: Family Day Care Home Application Materials, Federal Fiscal Year 2018

This bulletin provides information for the application process between Family Day Care Home Sponsors and new or renewing Day Care Home Providers for Federal Fiscal Year 2018.

  • B024-17 - Bulletin
  • Attach A - Child and Adult Care Food Program (CACFP) Agreement between Sponsoring Organization and Day Care Home Provider - English
  • Attach B - Child and Adult Care Food Program (CACFP) Agreement between Sponsoring Organization and Day Care Home Provider - Spanish

Child Nutrition Services
B023-17 04/27/17
+ Educational Leader Professional Learning Opportunity Applications Open for Washington State Fellows’ Network (New 3-Year Program)

The Office of Superintendent of Public Instruction (OSPI) and the Association of Educational Service Districts (AESD) are excited to announce applications are now open for 2017–18 Washington State Fellows’ Network for Early Learning, English Language Arts (ELA), Mathematics, and Science.

Learning and Teaching
B022-17 04/25/17
+ K–4 Literacy Reporting Requirements for School Year 2016–17

The purpose of this bulletin is to review the required expectations mandated by ESSB 5946 (2013) – Strengthening Student Educational Outcomes (SSEO) and amended by SSB 5803 (2015).

Learning and Teaching
B021-17 03/22/17
+ Federal McKinney-Vento Data Collections Forms

The Federal McKinney-Vento Act requires all school districts to identify, enroll, and serve children and youths living in homeless situations.

  • B021-17 - Bulletin
  • Attach - Identification of Children and Youth Experiencing Homelessness

Student Support
B020-17 04/19/17
+ Summer Food Service Program Returning Sponsor Application Packet

The Office of Superintendent of Public Instruction (OSPI), Child Nutrition Services (CNS), is pleased to release the 2017 Summer Food Service Program (SFSP) returning sponsor application.

  • B020-17 - Bulletin
  • Attach 1 - Summer Food Service Program Application Information
  • Attach 2 - Summer Food Service Program Checklist for Returning Sponsors
  • Attach 3a - Summer Food Service Program Free Meal Policy Statement and Media Release Assurance Open Sites (FORM SPI SFSP 1145MR)
  • Attach 3b - Summer Food Service Program Free Meal Policy Statement and Media Release Assurance Closed Enrolled Sites and Camps (FORM SPI SFSP 1145MR)
  • Attach 4 - Office of Superintendent of Public Instruction Summer Food Service Program Appeal Rights and Procedure

Child Nutrition Services
B019-17 04/12/17
+ Summer Food Service Program New Sponsor Application Packet

The Office of Superintendent of Public Instruction (OSPI), Child Nutrition Services (CNS), is pleased to release the 2017 Summer Food Service Program (SFSP) application for new sponsors.

  • B019-17 - Bulletin
  • Attach 1 - Summer Food Service Program Application Information for New Sponsors
  • Attach 2 - Washington Integrated Nutrition System (WINS) Access Rights/User Authorization for Child Nutrition Programs (FORM SPI 1710)
  • Attach 3a - Summer Food Service Program Checklist for New Sponsors
  • Attach 3b - Summer Food Service Program New Sponsor Checklist for New Sponsors (Already Participating in a Child Nutrition Program)
  • Attach 4 - Summer Food Service Program Agreement between Sponsor and OSPI (FORM SPI 1145AGREE)
  • Attach 5 - Summer Food Service Program Questionnaire for New Sponsors (FORM SPI 1145NS)
  • Attach 6 - Child Nutrition Programs Procurement Standards (FORM SPI CNS 1716)
  • Attach 7a - Child Nutrition Programs Certification Regarding Lobbying (FORM SPI CNS 280 LOB)
  • Attach 7b - Disclosure of Lobbying Activities (FORM SPI CNS 280F)
  • Attach 8 - Statewide Payee Registration Washington State
  • Attach 9a - Summer Food Service Program Free Meal Policy Statement and Media Release Assurance Open Sites (FORM SPI SFSP 1145MR)
  • Attach 9b - Summer Food Service Program Free Meal Policy Statement and Media Release Assurance Closed Enrolled Sites and Camps (FORM SPI SFSP 1145MR)
  • Attach 10 - Office of Superintendent of Public Instruction Summer Food Service Program Appeal Rights and Procedure

Child Nutrition Services
B018-17 04/05/17
+ School Transportation Relative Efficiency Ratings

Associated with the implementation of the Student Transportation Allocation Reporting System (STARS) is the use of the reported data to provide a relative efficiency rating of school district transportation operations.

  • B018-17 - Bulletin
  • Attach 1 - School District Transportation Efficiency Ratings

Student Transportation
B017-17 04/06/17
+ Home/Hospital Instruction Program Procedures for School Districts, Charter Schools, and Tribal Compact Schools

This bulletin provides Home/Hospital (H/H) Instruction Program procedures to determine student eligibility and reimbursement.

  • B017-17 - Bulletin
  • Attach 1 - H/H Services Frequently Asked Questions (FAQ)
  • Attach 2 - Form E-525 - Report of Final Home and Hospital (H/H) Services

Secondary Education and Student Support
B016-17 03/23/17
+ Career and Technical Education (CTE) Administrative Internship Program

The Administrative Internship Program is a project involving the Office of Superintendent of Public Instruction (OSPI), Washington Association of Career and Technical Administrators (WACTA), Central Washington University (CWU) and local school districts.

  • B016-17 - Bulletin
  • Attach 1 - Career and Technical Education (CTE) Administrative Internship Application

Career and College Readiness
B015-17 03/23/17
+ Career and Technical Education Statewide Program Re-Approval Process

The Career and Technical Education Application will be expanded in the Educational Data System (EDS) to include a Program Re-Approval Process in addition to the existing Course Approval Process.

Career and College Readiness
B014-17 03/01/17
+ Guidance on Private School Participation in Federal Programs

Since the passage of the Elementary and Secondary Education Act (ESEA) in 1965, local educational agencies (LEAs) have been required to provide equitable services to private school students, teachers, and in some cases, other education personnel, and parents under a number of ESEA programs.

  • B014-17 - Bulletin
  • Attach A - School District Requirements Regarding Private School Participation in Federal Programs
  • Attach B - 2017–18 Private School Electronic Reporting Instructions
  • Attach C - 2017–18 School District Electronic Reporting Instructions
  • Attach D - LEA Affirmation of Consultation with Private Schools

Special Programs and Federal Accountability
B013-17 02/27/17
+ State Reimbursement for 2016–17 Truancy Petitions

Attached to this bulletin are Forms SPI 1302C and SPI 1302D.

School Apportionment and Financial Services
B012-17 03/02/17
+ Student Transportation Operation Allocation 2016–17

The purpose of this bulletin is to inform school districts of the calculation and distribution of their student transportation operations allocation for the 2016–17 school year.

Student Transportation
B011-17 02/24/17
+ Endorsements for Teachers Assigned Using State Transitional Bilingual Instruction Program (TBIP) Funds

During the 2016 Legislative session, the legislature passed 4SHB 1541, a comprehensive bill based on recommendations of the Educational Opportunity Gap Oversight and Accountability Committee (EOGOAC).

Special Programs and Federal Accountability
B010-17 02/08/17
+ Free Zoom Videoconferencing Service for Schools on K-20 Network

Recently, an agreement between the K-20 Education Network and Zoom Video Communications was signed to provide a cloud-based videoconferencing service to K-20 customers.

  • B010-17 - Bulletin
  • Attach A - Additional Information for the Designated Zoom Account Administrator in Your District

Information Technology Services
B009-17 01/27/17
+ Potential Medicaid Eligible Student Worksheet

The purpose of this bulletin is to request completion of Form SPI 1679, Potential Medicaid Eligible Student Worksheet, by those districts providing special education service to Medicaid eligible students.

  • B009-17 - Bulletin
  • Attach A - Potential Medicaid Eligible Student Worksheet Instructions
  • Attach B - Potential Medicaid Eligible Student Worksheet (Form SPI 1679)

Special Education
B008-17 02/21/17
+ Private School Annual Approval for 2017–18 School Year

Each spring, chief administrators of private schools seeking State Board of Education approval for the following school year must file a State Standards Certificate of Compliance with the Office of Superintendent of Public Instruction (OSPI).

Secondary Education and Student Support
B007-17 03/17/17
+ Washington State Honors Award Nominations

This bulletin provides instructions and materials to assist high schools in submitting nominations and identifying students who may qualify for a 2016–17 Washington State Honors Award from the Office of Superintendent of Public Instruction (OSPI).

Special Programs and Federal Accountability
B006-17 01/17/17
+ 2018 Washington State Teacher of the Year Statewide Call for Nominations

Washington's Teacher of the Year program is accepting nominations.

Communications
B005-17 01/24/17
+ Public Comment for The Washington State Arts K–12 Learning Standards

The purpose of this bulletin is to inform teachers, administrators, students, and other stakeholders of the opportunity to provide feedback on the drafts of the Washington State Arts K–12 Learning Standards for Dance, Media Arts, Music, Theatre, and Visual Arts.

Learning and Teaching
B004-17 01/19/17
+ Grant Opportunity to Support Paraeducator Professional Development

The purpose of this bulletin is to alert school districts of a competitive grant opportunity to provide support for state-funded paraeducator professional development.

Learning and Teaching
B003-17 01/20/17
+ 2016–17 National Board for Professional Teaching Standards Certification and Challenging Schools Bonuses

This bulletin provides instructions for claiming the annual state salary bonus for teachers who have attained national board certification from the National Board for Professional Teaching Standards (NBPTS).

Educator Effectiveness / School Apportionment and Financial Services
B001-17 01/03/17
+ 2016–17 Assessment and Reporting Requirements for Social Studies, the Arts, Health, Physical Education (formerly Fitness), and Educational Technology iGrants Form Package 408

Since the 2008–09 school year, school districts have reported their implementation of assessments in Social Studies, the Arts, Health, and Physical Education.

Learning and Teaching / Assessment and Student Information / Information Technology

 

 

 

 

 

 

 

 

   Updated 8/17/2017

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