OSPI Bulletins and Memoranda

Bulletins2017 | 2016 | 2015 | 2014 | 2013 | 2012
Memoranda:  2017 | 2016 | 2015 | 2014 | 2013 | 2012

Email me Email/text alerts

Bulletins 2016

Click on column headings to sort.

NUMBER DATE TITLE PROGRAM
B058-16 12/27/16
+ Waiver of the 40 Percent Minimum Poverty Threshold to Become a Schoolwide Program in 2017–18

All Title I, Part A schools operate one of two program models, either targeted assistance or schoolwide.

Title I/LAP & Consolidated Program Review
B057-16 10/25/16
+ Homeless Student Stability and Opportunity Gap Act

The 2016 Legislature passed Third Substitute House Bill (3SHB) 1682, the Homeless Student Stability and Opportunity Gap Act, to amend state laws related to improving educational outcomes for homeless students through increased identification services, in-school supports, and housing stability.

  • B057-16 - Bulletin
  • Attach 1 - Template to Collect Secondary School Liaisons Contacts
  • Attach 2 - Sample Informed Consent for Health Care Notification Form

Secondary Education and Student Support
B056-16 10/04/16
+ Child Nutrition Programs Verification and Other Annual Requirements for Local Education Agencies

Local education agencies (LEAs) that operate school meal programs must annually complete verification and other program requirements to comply with U.S. Department of Agriculture (USDA) federal regulations.

Child Nutrition Services
B055-16 10/10/16
+ Special Education Safety Net Application for 2016–17

Safety net funding is available to school districts with a demonstrated capacity for special education funding in excess of state and federal funding otherwise available to the district. This bulletin provides application instructions for special education safety net awards for the 2016–17 school year.

Special Education
B054-16 10/04/16
+ 2016–17 S-275 Personnel Reporting Handbook; 2016–17 School Personnel Report, Form S-275

The 2016–17 S-275 Personnel Reporting Handbook provides school districts and educational service districts (ESDs), charter schools, and tribal compact schools with instructions for reporting certificated and classified staff to School Apportionment and Financial Services (SAFS) at the Office of Superintendent of Public Instruction (OSPI).

School Apportionment and Financial Services
B053-16 09/26/16
+ Federal Special Education Data Reporting Requirements

The Office of Superintendent of Public Instruction (OSPI) collects special education data which must be submitted annually to the Office of Special Education Programs (OSEP), U.S. Department of Education.

Special Education
B052-16 09/22/16
+ 2015–16 Adjusted Cohort Graduation Rate Report (P210)

The Comprehensive Education Data and Research System (CEDARS) will be the source for both the Adjusted 4-year 2015–16 Cohort Graduation Rate Report (P210) for the Class of 2016 and the Adjusted 5-year 2015–16 Cohort Graduation Rate Report (P210), for the Class of 2015.

Assessment and Student Information
B051-16 09/15/16
+ 2016–17 Reimbursement and Categories for School Buses

School Bus Reimbursement (Depreciation) information for the 2016–17 school year is available online at the Office of Superintendent of Public Instruction’s (OSPI) School Bus Information System (SBIS) http://www.k12.wa.us/busdepreciation/.

  • B051-16 - Bulletin
  • Attach 1 - School Bus Categories and Reimbursement Prices

Student Transportation
B050-16 09/08/16
+ Provision of Educational Services During Suspension or Expulsion

This bulletin contains information regarding the provision of educational services during a period of suspension or expulsion.

Legal Affairs
B049-16 09/14/16
+ E-rate Form 479

The purpose of this bulletin is to provide an overview of the form districts on the K-20 Educational Network must complete and return to Office of Superintendent of Public Instruction (OSPI) by October 7, to receive E-rate cost discounts on their annual K-20 network fees.

Information Technology Services
B048-16 09/13/16
+ Adult Care Institutions—Child and Adult Care Food Program Renewal Process for Federal Fiscal Year 2017

This bulletin provides instructions for Adult Care Centers who wish to continue participating in the Child and Adult Care Food Program (CACFP) for federal fiscal year 2017 (FY17).

  • B048-16 - Bulletin
  • Attach 1 - Adult Care Center Application Checklist for Renewing Institutions
  • Attach 2 - Procurement Standards

Child Nutrition Services
B047-16 09/05/16
+ Child Care Institutions—Child and Adult Care Food Program Renewal Process for Federal Fiscal Year 2017

This bulletin provides instructions for Child Care Institutions who wish to continue participating in the Child and Adult Care Food Program (CACFP) for federal fiscal year 2017.

Child Nutrition Services
B046-16 09/01/16
+ Washington Kindergarten Inventory of Development (WaKIDS) Implementation Grants 2016–17

The purpose of this bulletin is to provide information about the WaKIDS implementation grants available to districts with new state funded full-day kindergartens in 2016–17.

Assessment and Student Information
B045-16 09/08/16
+ New Health and Physical Education K–12 Learning Standards

This bulletin informs schools that new learning standards for Health and Physical Education have been adopted for Washington schools.

Learning and Teaching
B044-16 08/31/16
+ 2016–17 School Year, Required Student Transportation Operations Reports

This bulletin provides information for all required school district and educational service district (ESD) student transportation operations reports.

  • B044-16 - Bulletin
  • Attach 1 - General Instructions for the Student Transportation Operations Report
  • Attach 2 - Detailed Guidance for the Student Transportation Operations Report
  • Form 1 – SPI 1022A School Bus Route and Bus Stop Location Form (optional)
  • Form 2 – SPI 1022CM District Car Mileage Log (optional)
  • Form 3 – SPI 1022CS District Car Student Count Form (optional)
  • Form 4 – SPI 1022EF Verification of Ridership Data Submitted
  • Form 5 – SPI 1022EW Verification of Ridership Data Submitted
  • Form 6 – SPI 1022ES Verification of Ridership Data Submitted
  • Form 7 – SPI 1022D Student Count Form (optional)
  • Form 8 – SPI 1022G McKinney–Vento Transportation Worksheet (optional)

Student Transportation
B043-16 09/01/16
+ 2016–17 State Accepted Quotes for School Bus Categories

The school bus purchase prices available through the state quote system are established each year from competitive price quotes in each school bus category submitted by Washington school bus vendors.

Student Transportation
B042-16 08/26/16
+ Family Day Care Home Sponsors Application Renewal Process for Federal Fiscal Year 2017

This bulletin provides instructions for Family Day Care Home Sponsors who wish to continue participating in the Child and Adult Care Food Program (CACFP) for Federal Fiscal Year 2017 (FY17). The renewal application must be completed and submitted by August 31, 2016.

Child Nutrition Services
B041-16 08/29/16
+ Grant Award Reporting and Processes for Federal and State Grants Received Through the Office of Superintendent of Public Instruction (OSPI) for Fiscal Year 2016–17

This bulletin sets forth the Fiscal Year (FY) 2016–17 grant payment processes, expenditure reporting, budget revision policy, and information about carryover funds and indirect costs for federal and state grant programs that are issued through the iGrants system (excludes Child Nutrition programs in the WINS System).

Grants Management
B040-16 08/19/16
+ Visual Screening Requirements for School Districts

A near vision screening requirement has been added to an existing law requiring distance vision screening in all Washington state schools pursuant to Senate Bill 6245, passed by the 2016 Legislature. This legislation amended RCW 28A.210.020.

Secondary Education & Student Support
B039-16 08/12/16 K-12 Education
B038-16 08/12/16
+ 2016–17 Enrollment Reporting Handbook

The 2016–17 Enrollment Reporting Handbook provides school districts, educational service districts (ESDs), charters schools, tribal compact schools, and other users with a reference manual and forms for reporting enrollment to School Apportionment and Financial Services (SAFS) at the Office of Superintendent of Public Instruction (OSPI).

School Apportionment and Financial Services
B037-16 08/12/16
+ Federal McKinney-Vento Data Collection Forms

The Federal McKinney-Vento Act requires all school districts to identify, enroll, and serve children and youths living in homeless situations.

  • B037-16 - Bulletin
  • Attach 1 - Identification of Children and Youth Experiencing Homelessness

Secondary Education and Student Support
B036-16 09/30/16
+ 2016–17 Home-Based Student Annual Report

The purpose of this bulletin is to request that school district administrators complete the Home-Based Student Annual Report as required in RCW 28A.200.030.

Secondary Education and Student Support
B035-16 08/09/16
+ 2016–17 Running Start Updates on 1.20 FTE Limitation

The purposes of this bulletin are to provide districts, charter schools, tribal compact schools, and colleges the enrollment reporting changes for the 2016–17 school year and to review current guidance related to the Running Start 1.20 Full-Time Equivalent (FTE) combined maximum limitation that a student can be claimed for state funding.

  • B035-16 - Bulletin
  • Attach A - Clarifying Guidance on the 1.20 Running Start Full-Time Equivalent (FTE) Limitation
  • Attach B - Running Start Enrollment Verification Form (RSEVF)
  • Attach C - 2016–17 Spring Quarter Eligibility Adjustment Form (SQEAF)

School Apportionment and Financial Services
B034-16 08/05/16
+ School District Accounting Manual Revisions for 2016–17

The Accounting Manual for Public School Districts in the State of Washington (Accounting Manual) has been revised for the 2016–17 school year.

School Apportionment and Financial Services
B033-16 08/11/16
+ 2016–17 Parent and Family Engagement Requirements for Title I, Part A Districts and Schools

This bulletin is to inform you of the 2016–17 parent and family engagement requirements for Title I, Part A districts and schools.

Title I/LAP and Consolidated Program Review
B032-16 07/29/16
+ Designating a School District Foster Care Liaison

The Elementary and Secondary Education Act, as reauthorized by the Every Student Succeeds Act (ESSA, 2015), contains key protections for students in foster care to promote school stability and success.

Secondary Education and Student Support
B031-16 07/18/16
+ Residential Child Care Institutions Child Nutrition Programs Renewal Application 2016–17 Program Year

This bulletin provides information for Residential Child Care Institutions (RCCIs) who wish to continue participating in the National School Lunch Program (NSLP) and/or School Breakfast Program (SBP) for school year 2016–17.

  • B031-16 - Bulletin
  • Attach 1 - Certification Regarding Lobbying Child Nutrition Programs (Form SPI CNS 280 LOB)
  • Attach 2 - Disclosure of Lobbying Activities (Form SPI CNS 280F)
  • Attach 3 - Paid Lunch Equity Compliance (Form SPI 280G)
  • Attach 4 - Income Policy Statement (Form SPI RCCI 280C-2)
  • Attach 5 - Procurement Standards (Form SPI CNS 1716)

Child Nutrition Services
B030-16 07/18/16
+ Public School Districts/Private Schools National School Lunch and School Breakfast Programs Renewal 2016–17 School Year

This bulletin provides information for Local Educational Agencies (LEAs) who wish to continue participating in the National School Lunch Program (NSLP) and/or School Breakfast Program (SBP) for school year 2016–17.

  • B030-16 - Bulletin
  • Attach 1 - Certification Regarding Lobbying – Child Nutrition Programs (Form SPI CNS 280 LOB)
  • Attach 2 - Disclosure of Lobbying Activities (Form SPI CNS 280F)
  • Attach 3 - Paid Lunch Equity Compliance (Form SPI 280G)
  • Attach 4 - Procurement Standards (Form SPI CNS 1716)

Child Nutrition Services
B028-16 06/30/16
+ Inventory of Time Students Spent Testing for the 2015–16 School Year

The Office of Superintendent of Public Instruction (OSPI) is required to report information on the amount of time students spent taking state and district mandated tests this past school year.

Assessment and Student Information
B027-16 06/22/16
+ Special Milk Program Application Renewal for School Year 2016–17

This bulletin provides information for sponsors who wish to participate in the Special Milk Program (SMP) for school year 2016–17.

  • B027-16 - Bulletin
  • Attach 1 - Certification Regarding Lobbying Child Nutrition Programs
  • Attach 2 - Disclosure of Lobbying Activities
  • Attach 3 - Procurement Standards

Child Nutrition Services
B026-16 06/17/16
+ Teacher and Principal Evaluation Program (TPEP): Teacher Training Funds 2016–17, Administrator Training Funds 2016–17, Pending Changes in Washington Administrative Code (WAC)

The 2016 Legislature appropriated $5 million “solely for the provision of training for teachers in the performance-based teacher principal evaluation program” during the 2016–17 school year.

K–12 Education
B025-16 06/17/16
+ Beginning Educator Support Team (BEST) Induction Grants: iGrants Form Package 782

The Office of Superintendent of Public Instruction (OSPI) has been tasked by the legislature to continue funding a beginning educator support program for new teachers.

K–12 Education
B024-16 06/09/16
+ Significant Student Discipline Update—Changes effective June 9, 2016

During the 2016 regular session, the legislature passed 4SHB 1541, a comprehensive bill based on recommendations of the Educational Opportunity Gap Oversight and Accountability Committee (EOGOAC).

Legal Affairs
B023-16 06/01/16
+ 2016–17 Title I, Part A/Arts Integration Washington Cohort Pilot

The purpose of Title I, Part A is to ensure that all children have a fair, equal, and significant opportunity to obtain a high-quality education and reach, at a minimum, proficiency on challenging state academic achievement standards and state academic assessments.

Title I/LAP and Consolidated Program Review
B022-16 05/26/16
+ Unexcused Absences and Truancy Data Report for the 2015–16 School Year

The Office of Superintendent of Public Instruction (OSPI) is required to report information on unexcused absences from all schools serving Grades 1–8 and grades 9-12. This information is used to meet federal and state reporting and accountability requirements. In addition OSPI is required to collect information on truancy and special programs or schools to reduce truancy for grades 1-12.

Assessment and Student Information
B021-16 06/01/16
+ Enrollment and Income-Eligibility Information for Federal Fiscal Year 2017—Child Care

All institutions participating in the Child and Adult Care Food Program (CACFP), except emergency shelters and at-risk only programs, are required to annually collect enrollment and income information from families.

Child Nutrition Services
B020-16 06/01/16
+ Enrollment and Income-Eligibility Information for Federal Fiscal Year 2017—Adult Care

All adult care institutions participating in the Child and Adult Care Food Program (CACFP) are required to annually collect income information from eligible adult participants.

Child Nutrition Services
B019-16 05/09/16
+ Restraint and Isolation Data Gathering 2015–16

The Office of Superintendent of Public Instruction (OSPI) is providing information relative to data reporting for Restraint or Isolation of Students (Substitute House Bill 1240).

Secondary Education and Student Support
B018-16 05/02/16
+ Updating District School Directory Information (Opening, Closing, or Changing a School)

In compliance with state and federal rules, district requests to change school directory data, such as opening a new school or changing grade spans, must be submitted to the Office of Superintendent of Public Instruction (OSPI) by July 1.

Assessment and Student Information
B017-16 04/19/16
+ Equity Assurance Report Required of All School Districts and Public Charter Schools

The Equity and Civil Rights Office at the Office of Superintendent of Public Instruction (OSPI) works to ensure that each student has equal access to public education without discrimination by assisting and monitoring school districts and public charter schools.

Equity and Civil Rights
B016-16 05/10/16
+ Special Milk Program Application Summer 2016

This bulletin is for sponsors who intend to operate a Special Milk Program (SMP) in Summer 2016.

  • B016-16 - Bulletin
  • Attach 1 - Special Milk Program Application and Information
  • Attach 2 - Special Milk Program Application ​​Checklist
  • Attach 3 - Access Rights/User Authorization For Child Nutrition Programs Washington Integrated Nutrition System (WINS) (FORM SPI 1710)
  • Attach 4 - Special Milk Program Agreement for Summer Camps, Summer 2016 (FORM SPI M-280SM)
  • Attach 5 - Statewide Payee Registration Washington State
  • Attach 6 - Certification Regarding Lobbying Child Nutrition Programs (FORM SPI CNS 280 LOB)
  • Attach 7 - Disclosure of Lobbying Activities (FORM SPI CNS 280F)
  • Attach 8 - Procurement Standards

Child Nutrition Services
B015-16 04/14/16
+ Approved Online Providers and Approval Requirements for Online Providers

The Office of Superintendent of Public Instruction (OSPI) has recently approved two online providers.

Teaching and Learning
B014-16 04/14/16
+ K–4 Literacy Reporting Requirements and Correction of Earlier Bulletin

The purpose of this bulletin is to notify districts of the launch of the Education Data System (EDS) K–4 Reporting System and clarify parent/guardian meetings required in RCW 28A.655.230.

Teaching and Learning
B013-16 04/07/16
+ 2015–16 Student Behavior Suspensions and Expulsions, Weapons in Schools, and Harassment, Intimidation or Bullying (HIB) Data Collection

Under RCW 28A.300.46, the Office of Superintendent of Public Instruction (OSPI) is required to report information on all known incidents involving the possession of weapons on school premises, transportation systems, or in areas of facilities while being used exclusively by public or private schools for each public school district and each approved private school.

Secondary Education and Student Support
B012-16 04/11/16
+ WaKIDS Implementation in State-funded Full-day Kindergarten

This memorandum serves to notify school districts of the requirement to implement the Washington Kindergarten Inventory of Developing Skills (WaKIDS) in all schools that receive funding for voluntary, state-funded, full-day kindergarten (SF FDK) beginning in the 2016–17 school year, as detailed in memorandum 079-15M.

Assessment and Student Information / Teaching and Learning / Early Learning
B011-16 03/17/16
+ Meaningful Requirement for 95 Percent Participation Rate in the State’s Assessments

On November 2, 2015, the Office of Superintendent of Public Education (OSPI) received a letter from Dr. Monique Chism, Director of Office of State Support from the United States Department of Education (ED) (see Attachment A).

  • B011-16 - Bulletin
  • Attachments A-C
    Attachment A - November 2, 2015 Letter from ED to Randy Dorn
    Attachment B - December 2, 2015 Response to ED from Gayle Pauley
    Attachment C - February 12, 2016 Response Letter from ED to Randy Dorn

Special Programs and Federal Accountability
B010-16 03/23/16
+ Student Transportation Operation Allocation 2015–16

The purpose of this bulletin is to inform school districts of the calculation and distribution of their student transportation operations allocation for the 2015–16 school year.

Student Transportation
B009-16 02/25/16
+ Professional Development Funding for High School Math and Biology Teachers

Attached to this bulletin is a certification document for professional development funding. School districts are to use this form to file claims for costs incurred for specific professional development activities.

  • B009-16 - Bulletin
  • Attach 1 - Professional Development Days Certification (Updated May 16, 2016)

School Apportionment and Financial Services
B008-16 02/11/16
+ State Reimbursement for 2015–16 Truancy Petitions

Attached to this bulletin are Forms SPI 1302C and SPI 1302D. School districts are to use these forms to file preliminary and final claims for funding to help offset costs incurred for petitions filed with juvenile court(s) because of student truancy.

School Apportionment and Financial Services
B007-16 02/09/16
+ 2015–16 National Board for Professional Teaching Standards Certification and Challenging Schools Bonuses

This bulletin provides instructions for claiming the annual state salary bonus for teachers who have attained national board certification from the National Board for Professional Teaching Standards (NBPTS).

School Apportionment and Financial Services / K-12 Education
B006-16 02/04/16
+ Implementing 2015 Senate Bill 5433 Requirements for Teaching Tribal History, Culture, and Government

The 2015 Legislature passed Senate Bill (SB) 5433 that amended RCW 28A.320.170 with new requirements related to teaching Washington's tribal history, culture, and government in Washington’s public schools.

Office of Native Education
B005-16 01/21/16
+ February – June 2016 State-Funded Math and Science Professional Development for High School Teachers

The legislature appropriated $1.3 million dollars to support state-funded math and science professional development for high school math and science teachers in the 2015-2016 school year.

Teaching and Learning
B004-16 01/19/16
+ Home/Hospital Instruction Program Procedures for School Districts

This bulletin provides Home/Hospital (H/H) Instruction Program procedures to determine student eligibility and school district reimbursement.

Secondary Education and Student Support
B003-16 01/13/16
+ Guidance on Private School Participation in Federal Programs

The Elementary and Secondary Education Act (ESEA) has been reauthorized by the Every Student Succeeds Act (ESSA).

  • B003-16 - Bulletin
  • Attach A - Programs that Require Equitable Private School Participation: Basic Information Table
  • Attach B - Private School Electronic Reporting Instructions
  • Attach C - OSPI Annual Private School Timeline
  • Attach D - Requirements for School Districts Regarding Private School Participation in Federal Programs
  • Attach E - School District Electronic Reporting Instructions 2016–17
  • Attach F - USDA Child Nutrition Income Guidelines 2015–16

Title I/LAP and Consolidated Program Review
B002-16 04/20/16
+ Summer Food Service Program Returning Sponsor Application Packet

The Office of Superintendent of Public Instruction (OSPI), Child Nutrition Services (CNS), is pleased to release the 2016 Summer Food Service Program (SFSP) returning sponsor application.

  • B002-16 - Bulletin
  • Attachment 1 - Summer Food Service Program Application Information
  • Attachment 2 - Summer Food Service Program Returning Sponsors Checklist
  • Attachment 2a - Summer Food Service Program Returning Sponsors Checklist (for sponsors already participating in a Child Nutrition Program)
  • Attachment 3 - Child Nutrition Programs Procurement Standards (FORM SPI CNS 1716)
  • Attachment 4a - Summer Food Service Program Free Meal Policy Statement and Media Release Assurance Open Sites (FORM SPI SFSP 1145MR)
  • Attachment 4b - Summer Food Service Program Free Meal Policy Statement and Media Release Assurance Closed Enrolled Sites and Camps(FORM SPI SFSP 1145MR)
  • Attachment 5 - Summer Food Service Program 15 Point Amendment to Food Service Agreement (Form SPI 1145 Amend)
  • Attachment 6 - Summer Food Service Program Appeal Rights and Procedure

Child Nutrition Services
B001-16 04/20/16
+ Summer Food Service Program New Sponsor Application Packet

The Office of Superintendent of Public Instruction (OSPI), Child Nutrition Services (CNS), is pleased to release the 2016 Summer Food Service Program (SFSP) application for new sponsors.

  • B001-16 - Bulletin
  • Attachment 1 - Summer Food Service Program Application Information
  • Attachment 2 - Access Rights/User Authorization for Child Nutrition Programs
    Washington Integrated Nutrition System (WINS) (FORM SPI 1710)
  • Attachment 3 - Summer Food Service Program New Sponsor Checklist
  • Attachment 3a - Summer Food Service Program New Sponsor Checklist (already participating in a Child Nutrition Program)
  • Attachment 4 - Summer Food Service Program Agreement between Sponsor and OSPI (FORM SPI 1145AGREE)
  • Attachment 5 - Summer Food Service Program Questionnaire for New Sponsors (FORM SPI 1145NS)
  • Attachment 6 - Child Nutrition Programs Procurement Standards (FORM SPI CNS 1716)
  • Attachment 7a - Certification Regarding Lobbying Child Nutrition Programs (FORM SPI SMP CNS 280 LOB)
  • Attachment 7b - Disclosure of Lobbying Activities (FORM SPI SMP CNS 280F-EXH-VII)
  • Attachment 8 - Statewide Payee Registration Washington State
  • Attachment 9a - Summer Food Service Program Free Meal Policy Statement and Media Release Assurance Open Sites (FORM SPI SFSP 1145MR)
  • Attachment 9b - Summer Food Service Program Free Meal Policy Statement and Media Release Assurance Closed Enrolled Sites and Camps (FORM SPI SFSP 1145MR)
  • Attachment 10 - Summer Food Service Program 15 Point Amendment to Food Service Agreement (Form SPI 1145 Amend
  • Attachment 11 - Summer Food Service Program Appeal Rights and Procedure

Child Nutrition Services

 

 

 

 

 

 

 

 

   Updated 12/27/2016

Old Capitol Building, PO Box 47200, 600 Washington St. S.E., Olympia, WA  98504-7200  360-725-6000  TTY 360-664-3631
Contact Us    |    A-Z Index    |    Site Info    |    Staff Only    |    Education Data System (EDS)